Profit planning for contractors · Works with QuickBooks Online
Know the revenue you need this year, and whether you’re on pace to hit it.
OpVitals reads your QuickBooks Online books and turns them into four revenue targets, weekly pace alerts and a four-year profit diagnosis. No spreadsheets, and no waiting for year-end to find out.
Read-only connection · Your QuickBooks password stays with Intuit · Cancel any time
Sample company · year to date, Oct 31
Copper Mesa Contracting
Revenue YTD
$18.4M
Gross margin
24.0% target 28%
Behind minimum mandatory revenue
Needs $24.8M this year. On pace for $22.1M.
Falling behind is costing
$52.6K a week
Biggest driver
Electrical subcontractors
+2.0 pts
$368K of profit
Sample data from a fictional contractor, for illustration.
Why contractors use it
Your P&L tells you what happened. It doesn’t tell you what you need.
Without OpVitals
- —Monthly reports arrive weeks after the month closes.
- —Revenue looks strong, so a slipping margin goes unnoticed.
- —The real number you needed shows up on the tax return.
With OpVitals
- ✓A revenue target for every layer of cost, recalculated as your books change.
- ✓Year-to-date pace with the weekly dollar cost of falling behind.
- ✓The exact cost line that moved, traced to the vendor bills behind it.
Four revenue targets
One question, four layers: how much revenue does this year need?
Each target is the fixed costs it has to cover, divided by the gross margin you are actually earning. Each layer adds the next obligation, so you can see exactly which one you’re falling short of.
When margin slips, every target rises. In the sample, a four-point margin slide raises minimum mandatory revenue by about $3.5M.
- 1
Overhead breakeven
$19.2M On trackCovers rent, office payroll, insurance, vehicles and every other fixed cost.
- 2
Debt service
$20.8M On trackAdds your loan and equipment payments, principal and interest.
- 3
Minimum mandatory revenue
$24.8M BehindAdds what you need to take home, fund retirement and set aside as a cash reserve.
- 4
Profit plan
$37.3M BehindAdds the profit you want the company to earn on top of everything else.
- Sample company figures at its year-to-date gross margin of 24%.
Pace alerts
Red flags while there’s still time to act.
01
Your books, synced through the day
OpVitals reads your profit and loss and balance sheet from QuickBooks Online and recalculates every target.
02
Every line checked against last year
Each job-cost and overhead account is compared with its share of revenue last year, so creep shows up early.
03
A dollar figure on waiting
Alerts name the account, the vendors behind it and what the gap costs per week. Email and text alerts are coming soon.
Four-year profit diagnosis
Find the profit hiding in your last four years.
We line up four years of your books, take your best year for every cost line as a share of revenue, and build an Optimal Year from your own results. The gap between that and this year is profit you have already proven you can earn.
Book a profit diagnosticSample company · opportunity profit, FY2025
$929K
- Electrical subcontractors$464K
- Job materials$232K
- Plumbing subcontractors$116K
- HVAC subcontractors$116K
Each line’s best year as a share of revenue, applied to FY2025 revenue. Sample data.
Built for contractors
The numbers contractors actually run on.
Retainage view
Retainage receivable and payable shown apart from A/R and A/P, with the cash it ties up and its effect on days to collect.
Markup-to-margin translator
You price on markup. We show the markup that hits your target margin and the minimum bid that recovers overhead.
Labor burden check
Flags field payroll taxes and workers’ comp booked to overhead, which makes gross margin look better than it is.
Seasonal pacing
Slow Januaries are normal. Pacing can follow last year’s revenue curve so Q1 doesn’t raise false alarms.
Job margin ranking
Coming soonEvery job ranked by gross margin, with the ones below target flagged.
Surety readiness card
Coming soonWorking capital, net worth and the ratios a bonding underwriter asks for, with their four-year trend.
How it works
Fifteen minutes to your first targets.
1
Connect QuickBooks Online
Sign in through Intuit and approve read access. About two minutes.
2
Confirm your account mapping
We sort every account into job cost, overhead, debt or owner pay and flag the ones that look mis-posted.
3
Set your goals, then track pace
Enter your target margin, owner pay and profit goal. OpVitals does the rest every day.
Pricing
Start with a diagnosis. Stay for the monitoring.
The diagnostic shows what the last four years left on the table. Monitoring keeps this year on track.
Profit Diagnostic
$1,950 one time
Find the profit hiding in your last four years of books.
- ✓Four-year P&L and balance-sheet comparison
- ✓Optimal Year P&L built from your own best results
- ✓Opportunity profit, priced line by line
- ✓45-minute review of the findings with you
Credited toward your first three months of Monitoring.
Book a diagnosticMonitoring
Most popular$595 per month
Know every week whether you are on pace.
- ✓Four revenue targets, updated through the day
- ✓Year-to-date pace and cost-of-inaction figures
- ✓Alerts that name the cost line causing a miss
- ✓What-if planner for hires, leases and pricing
- ✓Month to month, cancel any time
Operating Plan
$1,495 per month
Monitoring plus a quarterly working session.
- ✓Everything in Monitoring
- ✓Diagnostic re-run every quarter
- ✓Quarterly live review of targets and drivers
- ✓Priority support
Bookkeepers & CPAs
From $150 per client / month
One view of every client’s red flags.
- ✓Partner dashboard across client files
- ✓Client diagnostics from $300 each
- ✓White-label reports for your firm
Prices in US dollars, before applicable taxes.
Does OpVitals change anything in QuickBooks?
No. OpVitals reads your profit and loss, balance sheet and chart of accounts. It never creates, edits or deletes transactions.
How long does setup take?
About fifteen minutes. You connect QuickBooks Online through Intuit’s sign-in, then confirm how your accounts map to job costs, overhead and debt. We flag accounts that look mis-posted so you only review the few that matter.
What is minimum mandatory revenue?
The revenue you need this year to pay all overhead, make your loan payments and still pay yourself, fund retirement and build a reserve, at the gross margin you are actually earning. If you are behind it, the business is not paying you what it should.
Who is OpVitals for?
Commercial and specialty contractors who keep their books in QuickBooks Online and want to know, before year-end, whether the year is on track. It works best with at least two years of history in QuickBooks.
How is my data protected?
You connect through Intuit’s own sign-in, so we never see your QuickBooks password, and you can disconnect at any time from QuickBooks. All traffic is encrypted in transit and connection tokens are encrypted at rest.
Can my bookkeeper or CPA use it?
Yes. The partner plan gives bookkeepers and CPA firms one view of every client file, with diagnostics they can deliver under their own name.
What would your number be?
Our sample contractor found $929K in four years of its own books. Book a diagnostic and we’ll find yours.